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Bulk Form Download & Print

Josh
  • Updated

Use the Download menu on a list page or search to bulk-download online forms, uploaded files, or contact photos for multiple students at once. Online forms have format options (single PDF, ZIP of separate PDFs, or CSV of form data). File uploads and contact photos always download as a ZIP in their original format.

đź’ˇQuick Answers

  • Where is the Download menu? On any list page or search, select one or more students first, then click the green Download menu in the upper right. The menu activates only after selection.
  • What format options do I get for online forms? Three: Download as a single PDF (one file with all students' forms), Download as a ZIP file with a separate PDF for each form (file names include student names), or Download as a CSV (form data as a spreadsheet with one row per student).
  • What other formatting can I control? Font Size (Standard ~8pt or Large ~10pt), Pages to Include (entire document or specific pages from a multi-page form), and Form Options including page numbers, repeated headers, page breaks between forms, and contact portrait (note: including the portrait roughly doubles the file size).
  • What happens when I bulk-download file uploads or contact photos? Always a single ZIP file containing the files in their original format as uploaded by parents and students. No format options appear; the format options only show for online forms.
  • Where does the file go after I click Generate? Downloaded to your computer like any other file. Open the PDF or ZIP from your Downloads folder.

In this article

Downloading File Uploads of Contact Photos

To access the download menu, first select one or more students from the search or list page.

When you choose to download files from checklist items or student photos from the Download menu, the system will automatically start to prepare your file. Please remain on the page while the system processes the files for download. (It should be pretty quick.)

Once ready, a download button will appear in the pop-up window. Click it to download the files or images as a Zip file.

GIF of bulk downloading contact photos

Downloading Forms

Remember, to access the download menu, first select one or more students from the search or list page. Once you do that, you'll be able to expand the download menu and select the content that you'd like to download.

When you select a form from within the Download menu, you'll see this pop-up window with additional options. 

The download pop up that shows up when you download a form from a search or list page

  • Download Options:
    • Download as a single PDF file: This will download all selected student's forms in a single, PDF file.
    • Download as a ZIP file with a separate PDF for each form: This creates a separate PDF for each student’s form, and it will include their name in the file name.
    • Download as a CSV: This downloads the form data as a CSV file for use in spreadsheet software. Student names are in the first column, with each question as a column header.
      • Note: Column headers use the canonical (or internal) field names, not the actual questions that you see on the form. Because of that, you might find it useful to open the internal view of the form in a new tab so you can look at the canonical field name and the question or prompt on the form that it's attached to. See the GIF below for a quick reference in opening the "Show Form" option for one of your forms.

GIF of opening Show Form on an Application to see the prompts and canonical names of the forms

  • Font Size: Here you have two font size options to choose from: Standard is approximately 8pt font, while Large is approximately 10pt font.
  • Pages to Include: If you’re printing a document with multiple labeled pages, you can either print the entire document or you can select which pages you wish to print from the drop-down menu.
  • Form Options: Here you can include page numbers, repeat the header on every page, include page breaks between each form page, and/or include the contact portrait (if available.) Please note: If you include the contract portrait, the file size will double.

Generate: Once you’ve set your printing options, click Generate to bulk download your forms. If you need to exit out of this menu, you can click Cancel.

Please note: You will see these additional options ONLY when bulk downloading online form checklist items. Any file upload checklist items or contact photos will bulk download as a single ZIP file, containing the uploaded documents in the original format the parent/student uploaded them in the system. 

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