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Scholarship Management

Josh
  • Updated

Finalsite Enrollment provides a dedicated ScholarshipField type for tracking and awarding scholarship amounts, which automatically deduct from a student's tuition on the contract. Custom scholarship fields can be added to track multiple scholarship types separately.

💡Quick Answers

  • How do I award a scholarship to an individual student? On the student's contact record, go to the Enrollment tab, click Edit Fields, find the scholarship field, enter the amount, and click Save Edits.
  • Can I track different types of scholarships separately? Yes, custom scholarship fields can be added (such as Merit or Athletic Scholarship), each of which deducts separately from tuition and is labeled individually on the contract.
  • How do I award scholarships to multiple students at once? Use the Bulk Edit option (Update a Field in the Edit menu) on any list page, or import amounts using a bulk update template and the Import Data Tool.
  • Does the scholarship name and amount show on the contract? Yes, once entered, the scholarship name and amount appear on the contract; use Contract Preview to confirm how it looks.
  • How can I track scholarship award status across students? Use the Scholarship Status field to track progress through the process and build searches with scholarship type columns to see awards at a glance.

Finalsite Enrollment provides several tools to manage scholarships. Forms and checklist items can be used to allow parents and students to apply for scholarships while fields, custom filters, and searches are used to track and manage the status of the scholarships. For awarding scholarships and applying those amounts to the contract, there is a special field type called ScholarshipField that allows you to set up any number of scholarships and manage the awards. Read on below for details!

About Scholarship Fields

Scholarship Amount (scholarship_amount) is a standard field that is term-based, meaning it holds a unique value per term for a student. This can be used to input a total scholarship amount to automatically deduct from the tuition on a student's contract.

  • Custom scholarship fields can also be added to your Finalsite Enrollment site so that you can track amounts for specific types of scholarships (e.g. Merit Scholarship, Athletic Scholarship, etc.).
  •  Amounts entered into custom scholarship fields are also deducted from the tuition amount on a student's contact. We recommend setting Custom Scholarship fields as term-based so that you don't have to clear them out manually each year. Read more about this within our Term-Based Fields & Enrollment Refresh article(see the Custom Term Based Fields section).
  • Once the scholarship fields have been added, they will appear on the Fields Setup page. From this page, you can edit the display names of the Scholarships. The name will be displayed on the contact record and on the contract if the scholarship(s) are awarded.

Additional Tips

Use the Scholarship Status field to make it easy to search for students interested in the scholarship process or track their progress through the process. As you award scholarships, change the Scholarship Status, so that you can create a report that displays each scholarship type in a column to get a picture of who has been awarded a scholarship and how much they received.

How-To: Award Scholarships

To enter scholarship amounts for an individual student, you can follow these steps:

  • Navigate to the student's contact record.
  • Click on the Enrollment tab within the contact record.
  • Click the blue Edit Fields button in the upper right.
  • Find the scholarship field you wish to edit. Please note: You can put scholarship fields under any grouping, but they are most often found under Enrollment, Tuition & Fees, or Tuition Assistance. If you cannot see the scholarship field you want to update, check your Contact Layout page to ensure it is set to display.
  • Enter the amount into the scholarship field.
  • Click on the green Save Edits button to confirm the change.

The scholarship name and amount will now appear on the contract. You can preview the contract to see how it will look.

If you have multiple scholarship amounts to award, consider entering the amounts through:

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