Admissions Status searches let you find students currently in an admissions status (Applicant, Application Complete, Accepted, etc.) or who were previously in a status during a term. The 'is currently' vs. 'became' criterion distinguishes between current state and historical movement.
đź’ˇQuick Answers
- Where do I run one? Search & Reports. Set the criteria type to Admissions Status, choose 'Is currently' or 'Became', then pick one or more statuses.
- What's the difference between 'is currently' and 'became'? 'Is currently' returns contacts in the selected status right now. 'Became' returns anyone who was in that status at any point during the time frame, including those who've since moved on.
- How do I get a count by grade level? Run the status search, click Change Display/Columns, switch to Summary Report, and set Grade as the row heading.
- How do I save the search for later? Click Save after running it. Export to Excel, CSV, or import template as needed.
How-To: Run an Admissions Status Search
To get started, click on the Search & Reports tab at the top of your Finalsite Enrollment site.
To search by admissions status, you will set the following criteria:
- Search criteria type: "Admissions Status".
- Select "Is currently" or "Became"* (see below for more information)
- Select one or more admissions status(es) from the drop-down menu provided.
*Searching for status "is currently" will pull any contacts that are currently in the selected status(es) for the term.
Searching for status "became" will pull historical data and show you anyone that was previously in the selected status(es), for the term, during the time frame selected. Therefore, if you search for anyone that 'became' an Applicant at any time, you’ll notice some contacts will still be in an Applicant status, while others may have moved on to other statuses such as Application Complete, Accepted, etc.
Example Search Scenarios
1. Find anyone in the Term 2023-2024 that’s currently an Inquiry.
2. Find anyone in the Term 2023-2024 that became an applicant in the last 30 days.
3. See how many completed application forms you have for each grade level for your applicants and your application complete students.
First set your search criteria and click search.
Next, click on Change Display/Columns.
Select the Summary Report. Sort the Row Heading by just the Grade if you want a total count of completed Application forms for each grade. There will also be a total overall count calculated at the bottom. Then, click Apply.
Once your results display, you can Save your search for future reference or Export it to Excel, CSV, or to an import template.
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