Admins can fill out application forms internally, which is useful when a parent submits a paper form, doesn't have internet access, or is on the phone. Use the Quick Action menu (the plus sign in the upper right) to start.
💡Quick Answers
- Where do I open the admin application form? Quick Action menu > Fill out an application form.
- What's different from a parent-submitted application? No thank you page appears, the automated thank you email doesn't send, and most fields marked required for parents are optional for admins.
- Can I save partway through? Yes. Use Save & Finish Later on any page to save the draft.
- Where do I return to a saved draft? Forms Inbox > Draft Applications > 'Entered by: Admins' tab. Click the pencil icon in the Submit Form column to resume editing.
- What do I do after submitting on behalf of a parent? Send the parent an authentication link for the Parent Portal so they can create an account and access the admissions checklist. See Assisting Parents with Authentication Codes.
- What's the related Inquiry-side article? See Inquiry Form: Admin Entered for the analogous workflow for inquiries.
How-To: Complete an Application as an Admin
To access the application form as an admin, use the Quick Action Menu, indicated by the plus sign in the upper right corner of your site. Then, select the 'Fill out an application form' option from the list.
This will bring you to the currently active version of your application form. It will work the same way as the one that the parent fills out, except for the following:
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There is no thank you page at the end
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The automated thank you email will not go out to the parent
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Most fields that are marked as required for parents are not required for admins to complete in order to submit the form
After you have entered the information you need and imported the form into the system, you will want to send the parent an authentication link for the Parent Portal. They will need to create a Parent Portal Account and authenticate in order to access their student's admissions checklist. To learn more about authentication codes, click here.
Save & Finish Later
When filling out an application as an admin, you can still use the 'Save & Finish Later' button at the bottom of any page to save the form for later completion.
If you use this option, you can return to the application in progress at any time by going to Forms Inbox - Draft Applications, and then clicking 'Entered by: Admins'.
You can then click the pencil icon in the Submit Form column, next to the application you want to return to editing.
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