Admins can register students for calendar appointment slots directly from the student's contact record, which is useful for scheduling interviews or helping families who contact the office directly.
💡Quick Answers
- What is required before an admin can register a student for an event? The calendar must be linked to a checklist item (required, optional, or internal) on the student's admissions or enrollment checklist.
- How do I book a student for an appointment as an admin? On the student's contact record, locate the calendar checklist item, click Schedule Appointment, select an available slot, and click the Book [Student] Here button.
- What information do I confirm when booking? The appointment date and contact information; you can also add an optional internal note that appears in the checklist and in event registration reports.
- Does the student receive calendar emails when an admin books them? Yes, the student still receives the associated calendar confirmation and reminder emails as long as email notifications are enabled in the calendar settings.
Schedule a Student for an Appointment as an Admin
Before you can schedule a student for an appointment slot on a calendar, that calendar will need to be linked to a checklist item. The checklist item can be required, optional, or internal. For instructions on how to do this, click here.
Once you have the calendar linked to a checklist item, you can schedule any student with that checklist item for an appointment slot by following these steps:
1. Navigate to the student's contact record in Finalsite Enrollment by using quick search or selecting them from a list page/report.
2. Locate the calendar checklist item on the student's checklist. Note: If the item is not appearing on the student's checklist, double-check any criteria and/or business rules you have configured in the checklist setup and make sure the student matches all of them.
3. Click on the 'Schedule Appointment' button below the name of the checklist item and you will be redirected to the calendar page.
4. Select an available appointment slot on the calendar and in the window that appears, click the 'Book [Student] Here' button.
5. Confirm the selected appointment date and contact information. You can also add an optional Internal Note for yourself / your team which can be viewed within the booked appointment details in the student's checklist, or pulled as a column into a registration report for event-wide planning.
Please note: If your school is using a custom appointment form to collect additional information such as a total headcount of attendees, names of attendees, interests, etc. you may have additional fields that you can fill out.
6. Click the blue 'Submit' button to finish booking the appointment.
When you book a student for an appointment from the admin side, they will still receive the associated calendar emails, such as the appointment confirmation and appointment reminder, as long as you have the option enabled in the calendar settings.
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